Last Updated: September 20, 2018.
- Who are we and why do we set up this page?
This page is especially addressed to natural person outside our organization with whom we interact by website, though personal correspondence such as emails or letters, in person or over the phone, including individual clients, representatives of client organizations, visitors to the website we operate (http://asiallians.com), and other users of our services (together, “you”). Please note that the notice however does not apply to, and we are not responsible for, any third party websites which may be accessible through links from our website.
- What personal information do we collect about you?
Personal information is any information that identifies you. We may collect personal information from you in the course of our business. We collect (1)basic and contact information, e.g. your name, address, job title, phone number, email address, fax number or other related business contact information to enable us to check and verify your identity e.g. date of birth or passport details (2) financial information, e.g. payment-related information, transaction history, credit assessment, or other related information to necessarily enable us conduct our contract (3) technical information, e.g. information from your visits to our website, applications or in relation to materials and communications we send to you electronically. We may use analytics tools to collect aggregated information that does not personally identify you when visiting our site.
ASIALLIANS follows reasonable and prudent business practices to collect, use and disclose your personal information for the purpose of providing you with legal services only.
- How do we obtain your personal information?
We collect information from you, publicly accessible sources, or third parties involved in matter (1)as part of our business acceptance processes and as necessary in the course of providing legal services, or (2) while we monitor our technology tools and services, including our websites and email communications sent to and from ASIALLIANS, or (3)when you provide it to us, or interact with us directly, for instance engaging with our staff or registering on one of our digital platforms or applications, or (4) from other third party information sources, e.g. chambers of commerce contact information lists, existing client lists, your attendance record at an event or seminar organized by ASIALLIANS or our business partners.
- How and why we process your personal information? Why are we able to do so?
We collect personal information for several purposes, including but not limited to: (1) communications in relation to establishing a client relationship, and communications regarding our service and fees. (2) contacting individuals where we need to do so as part of our client work. (3) verifying the identity of our client and ensuring our required information are accurate and up-to-date. (4) complying with audits, professional, legal and regulatory obligations or our policies that apply to our business. (5) marketing or providing useful information to existing and former clients, third parties who have previously expressed an interest in our services (6) other legitimate purpose e.g. ensuring safe working practices, improving our services to our clients (7) Manage recruitment.
Generally, the legal basis of our data processing are (1) consent, you has given clear consent for us to process their personal data for a specific purpose.(2) contract, the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.(3) legal obligation, the processing is necessary for us to comply with the law.(4) legitimate interests, the processing is necessary for the legitimate interests of you, a third party, or ASIALLIANS. Before we conclude that we can process the personal data on the basis of legitimate interests, we carefully assess: (a)what these legitimate interests are; (b)whether it is necessary to process such data to attain the objective; (c)the relevant rights of you and (d) balance such rights against our interests in achieving such objective; and (e)ensure that such rights do not override the legitimate interests.
- How long we keep your personal information and what do we do to secure its safety?
The time we keep your information varies according to the type of information we collect and what it’s used for. Based on the requirements of applicable data protection laws, we do not retain the information we collect longer than is necessary for the purposes for which the personal data are processed. The period takes into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and ASIALLIANS’ business purpose.
ASIALLIANS is deeply concerned about safeguarding the confidentiality of your Personal Information. We are committed to protect personal information from theft, misuse, interference, loss, unauthorized access, modification, disclosure and any other unlawful form of processing by variety of technical and organizational measures. However, please be aware that no security measures are perfect or completely impenetrable. We cannot guarantee that information about you will not be accessed, viewed, disclosed, altered, or destroyed by breach of any of our administrative, physical, and electronic safeguards, subject to requirements under applicable law to ensure or warrant information security.
In addition, we may make any legally-required disclosures of any breach of the security, confidentiality, or integrity of your unencrypted electronically stored Personal Information to you via email or conspicuous posting on our Site in the most expedient time possible and without unreasonable delay, consistent with (1) the legitimate needs of law enforcement or (2) any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system under applicable law.
- What is our email newsletter policy?
If you are our formal client or you had submitted a form on our website to attend an event, subscribed to a newsletter or requested specific information, ASIALLIANS may use the personal information that you enter, including your contact details, to send you follow-up emails relating to your original request. We may also occasionally send you our newsletter, which is usually an update on legal issue, or other information about similar services and events related to your interests, as determined by your original or most recent request for information on the legal ground of legitimate interest.
We use our newsletter email database in ways you would reasonably expect and which have a minimal privacy impact, or where there is a compelling justification for the processing. We have an excel table gathering all ASIALLIANS contacts and it is used with Campaign Monitor to send out our newsletters, in a way which compliant to GDPR and applicable privacy law. If you no longer wish to receive our email or communications, you may opt-out of receiving them at any time by following the instructions included within each email, or by contacting us.
- What is our cookies policy?
A cookie is a small text file that is downloaded onto your computer or smartphone when you access our website. It allows our website to recognize that user’s device and store some information about the user’s preferences or past actions. Cookies only contain information that you or the website itself provides, such as your IP address, your operating system and browser type, the web pages you visit on our website, the address of any referring website, and your geographic location. Cookies don’t allow us any extra access to your files or personal information than what you provide it with.
- With whom we share your personal information with?
Offering our clients a comprehensive range of legal advice and assistance services, ASIALLIANS refers to the clients other collateral service providers who can assist them with the good execution of the project. Our service offer combines the experience of a French law firm with the full-capacity practice of our local partners. Therefore, your information may be shared with and processed by any entity in the worldwide network of ASIALLIANS and our associated firms.
Furthermore, we may also share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including (1)our professional advisers and auditors, (2)suppliers to whom we outsource certain support services such as web designing, word processing and document review (3)third parties engaged in the course of the services we provide to clients and with their prior consent,(4)third parties involved in hosting or organising events or seminars.
- What are my rights regarding my personal information?
Under GDPR, you have the right to (1) be informed if your personal data is being used. (2) to find out if an organization is using or storing your personal data. (3) to challenge the accuracy of personal data held about you by an organization. (4) to ask an organization to delete personal data that it holds about you. (5) limit the way an organization uses your personal data. (6) to get your personal data from an organization in a way that is accessible. (7) to object to the processing or use of your personal data in some circumstances. (8) to prevent automated processing under certain circumstances. (8) to access information from a public body (9) to raise a concern about how the organization is using your data.
We are keeping records of personal data processing activities that you may ask to consult.
ASIALLIANS recognizes and values the trust that individuals place in us when providing us with personal data and we are committed to safeguarding the privacy and security of personal data to compliant with GDPR regulation. If you would like to exercise any of these rights, please do not hesitate to: (1)email, call or write to us(2)leave us enough information to identify you (3)let us have proof of your identity and address (a copy of your driving license or passport and a recent utility or credit card bill), and (4)let us know the information to which your request relates, including any account or reference numbers, if you have them. The process is free of charge and we will respond to your answer as soon as possible. The response time may vary from one to three months starting from the day after receipt, depending on the complexity of your requests.
- How do I complain or exercise my rights?
You can contact us by mail, email or telephone using the following information:
ASIALLIANS Paris office – 189 Boulevard Saint Germain, 75007 Paris, France